CTC helps state DOTs manage pooled fund studies both as the lead agency and as a partner:
- Understand and apply FHWA’s financial procedures when handling pooled fund commitments and obligations.
- Solicit staff input regarding which high-priority projects to fund.
- Track and manage funding commitments, transfers and obligations.
- Orient DOT staff to their role in representing the DOT on pooled fund project committee.
- Write and distribute committee meeting minutes and other key documents.
- Handle meeting planning logistics and technical oversight committee communications.
- Develop RFPs and coordinate the project contracting process.
- Track and report research progress and results within the pooled fund committee and to external audiences.
- Market the pooled fund project through an up-to-date website, e-mail notices, brochures, meeting presentations and articles in trade publications.
CTC has worked extensively both with ongoing, multi-project pooled fund studies and shorter term, single-project studies. We have also helped DOT research programs manage their pooled fund projects as a whole. We know that each agency’s approach to pooled fund participation is a little different and requires great attention to detail. We work closely with our clients to understand their internal processes and to respond to their management and communication needs.